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Executive Secretary – Administrative Assistant (OD) – Administrative & Program Support
About the position CONTINGENT HIRE NOTICE: This position is a contingent hire. Employment is contingent upon EDJ Associates, Inc. receiving a contract/task order award from the National Science Foundation (NSF). This is a hybrid position requiring some on-site support at NSF Headquarters. This position supports the National Science Foundation’s Office of Legislative and Public Affairs (OLPA) under the Administrative & Program Support Scope of Work. The role provides high-level administrative, programmatic, and operational support to ensure efficient office operations, accurate documentation, and effective coordination with internal and external stakeholders. Responsibilities • Manage calendars, correspondence, meetings, and document workflows • Prepare agendas, meeting minutes, reports, and briefing materials • Coordinate travel, training, reimbursements, and logistics • Maintain databases, tracking systems, templates, and distribution lists • Draft, edit, and format correspondence and official documents • Communicate with professionalism, discretion, and tact • Support metrics reporting and administrative process improvement • Collaborate closely with OLPA leadership, staff, and contractors Requirements • Advanced proficiency in arenaflex Outlook, Word, Excel, and PowerPoint • Experience with SharePoint, ServiceNow, and document management systems • Strong writing, editing, and formatting skills • Ability to distill complex or technical information into plain language • Knowledge of federal administrative procedures and professionalism standards • Attention to detail, time management, and multi-tasking ability • Bachelor’s degree or equivalent professional experience required. • Minimum of three (3) to seven (7) years of relevant administrative or program support experience, with preference for experience supporting federal agencies or senior leadership. Nice-to-haves • preference for experience supporting federal agencies or senior leadership. Apply tot his job
